ACCOUNTS DEPARTMENT
EASTERN RAILWAY /SEALDAH
ORGANIZATION CHART
Organization Setup:
Gazzetted Setup:
| Sl No. | Designation | Name of Officer | Contact No. | Period |
| 1 | Sr. Divisional Finance Manager: All Policy Matters, Budget, Operation Recovery, Efficiency and Overall Supervision | Tridib Sarma (IRAS) | (Rly.) 32020 (Mob) 9002021100 | Since Jan-2023 |
| 2 | Divisional Finance Manager –II: Administration, Suspense, Post Audit & Cash Office, Expenditure, Sr. Scale Finance Memberof all departments(Tender, Condemnation & Spot Purchase) | Dipankar Chattopadhayay | (Rly.) 32022 (Mob) 9002021111 | Since Nov-2020 |
| 3 | Asstt.Divisional Finance Manager –I: Books & Budget, Finance (Variation & Agreement), Computer Cell & IPAS, Cheque Writing, Stock Sheet | Sudhanshu Shekhar Jha | (Rly.) 32024 9002021140 | Since Dec’21 |
| 5 | Asstt. Divisional Finance Manager-PC: Esstt. & Esstt. Finance,PF,NPS, Finance proposals & Estimates (Earnings, stores & miscellaneous & GSU) | K. K. Poonia (IRAS) | (Rly.) 32026 9002021121 | Since June’22 |
Non-Gazzetted Setup: (As on 30.11.2022)
| Sl No. | Designation | Sanctioned Strength | Men-On-Roll |
| 1 | Sr.Section Officer/SOs | 25 | 21 |
| 2 | Junior Programmer or DBA | 01 | 00 |
| 3 | Sr. Accounts Assistants | 01 | 01 |
| 4 | Accounts Assistants | 70 | 55 |
| 5 | Junior Accounts Assistants | 05 | 04 |
| 6 | A/cs Clerk | 15 | 00 |
| 7 | Sr. Finger Print Expert | 01 | 01 |
| 8 | Sr.Steno Gr.I | 01 | 01 |
| 9 | Group D (Peon)/ Record Sorter/Bunglow Peon etc. | 13 | 12 |
| 11 | SE/IT | 01 | 01 |
| TOTAL |
| 133 | 96
|
ØStock Verification cell: (As on 30.11.2022)
| Sl No. | Designation | Sanctioned Strength | Men-On-Roll |
| 1 | Sr.ISA | 3 | 1 |
| 2 | Stock Verifier | NA | 0 |
ØDivisional Cash Office: (As on 30.11.2022)
| Sl No. | Designation | Sanctioned Strength | Men-On-Roll |
| 1 | Sr.DC (Cash & Pay) | 02 | 02 |
| 2 | Sr. Cashier | 06 | 06 |
| 3 | Jr. Cashier | 00 | 00 |
| 4 | Office Superintendant | 02 | 01 |
| 5 | Chief Office Superintendant | 04 | 02 |
| 5 | CG-I & II | 00 | 00 |
| 6 | Shroff | 10 | 12 |
| 7 | Group -D | 11 | 11 |
| 8 | IOC/ADC | 04 | 03 |
| 9 | Cash Van Driver | 01 | 01 |
| TOTAL |
| 40 | 38 |
Item (01) Implementation of IPAS/ARPAN
Sealdah division has successfully implemented IPAS from PRIME/AFRES system of payment w.e.f February/2015 and ARPAN has been implemented w.e.f. March/2015.
Item (02) Bills Recoverable (Up to Nov’22) (Fig. in ’000s)
| OB as on 01.04.22 | CB to end of previous month | Current Year Billing till Novt’22 | Realization from OB | Realization from Current Year Billing | Total Realization to end of the Nov’22 | CB to end of the Nov’22 |
| 337133 | 352984 | 485991 | 5310 | 465537 | 470847 | 352277 |
Item (03) Position of Outstanding Audit Objection (Up to end of Nov’22)
| OB as on 01.04.2022 | CB to end of previous month | Current Year Accretion till end of Nov’22 | Closure from OB of 01.04.22 | Closure from Current Year accretion | Total Closure to end of Nov’ 22 | CB to end of Nov’22 |
| Spl. Letter | 02 | 02 | 00 | 00 | 00 | 00 | 02 |
| Audit Note | 02 | 05 | 03 | 00 | 00 | 00 | 05 |
| AIR-Part-I | 06 | 05 | 00 | 01 | 00 | 01 | 05 |
| TOTAL | 10 | 12 | 03 | 01 | 00 | 01 | 12 |
Item (04) Position of Stock Sheet as on 30.11.2022
| OB as on 01.04.22 | Current Year Accretion up to the month | Clearance | CB to end of the month | Remarks |
| Out of OB | Out of current Accretion |
| 12 | 01 | 02 | 00 | 11 | 03 cases are under write-off proposal |
Item (05) Salary Paid Through Bank/Cheque/ECS/EFT (As on 30.11.2022)
| Group | As on 01.04.22 | Previous Month (Oct’22) | Current Month (Nov’22) |
| | Total Staff | NEFT/ Bank | Cash/ Cheque | % Bank/ NEFT | Total Staff | NEFT/ Bank | Cash/ Cheque | % Bank/ NEFT | Total Staff | NEFT/ Bank | Cash/ Cheque | % Bank/ NEFT |
| A&B | 164 | 163 | 01 | 99.39 | 152 | 152 | 0 | 100% | 153 | 153 | 0 | 100% |
| C&D | 22661 | 22654 | 07 | 99.97 | 21631 | 21631 | 0 | 100% | 21486 | 21486 | 0 | 100% |
| TOTAL | 22825 | 22817 | 08 | 99.96 | 21783 | 21783 | 0 | 100% | 21639 | 21639 | 0 | 100% |
Item (06) Unsanctioned Expenditure (Fig. in ‘000)
| Nature | OB as on 01.04.21 | Accretion up to end of Nov’22 | Regularization up to end of Nov’22 | CB as on Nov’22 | Remarks |
| | No of Items | Amount in 000s | No of Items | Amount in 000s | No of Items | Amount in 000s | No of Items | Amount in 000s | Unsanctioned Expenditure for Rs. 7.54 cr. has already been sent to Railway Board by CCM/ER/Kol, vide his letter No. C/CCM/Notes/6 (Unsanctioned Exp.) dated 09.02.2015. The case is being pursued with the Railway Board. |
| a).For want of Estimate | Nil | Nil | Nil | Nil | Nil | Nil | Nil | Nil |
| b).Excess over estimates | Nil | Nil | Nil | Nil | Nil | Nil | Nil | Nil |
| c).For want of Misc. Irregularities | 03 | 78129 | 0 | 0 | 0 | 0 | 03 | 78129 |
Item no. 07 Expenditure Position
| Financial Review of Revenue Expenditure up to Nov’22 (Fig. in Cr.) | Actual Exp. for 2021-22 | Actual Exp Up to Nov’21 | % (2 of 1) | Demand No. | SL 2022-23 | B. Prop upto Nov’22 | Actual. Exp. upto Nov’22 | Variation (7)-(6) | % (7 of 5) | | 1 | 2 | | 4 | 5 | 6 | 7 | | 9 | | 88.57 | 59.13 | 66.76 | 03-A | 92.49 | 62.13 | 61.08 | -1.05 | 66.04 | | 282.73 | 195.13 | 69.02 | 04-B | 258.41 | 174.33 | 224.45 | 50.12 | 86.86 | | 24.00 | 14.98 | 62.42 | 05-C | 29.08 | 19.52 | 17.81 | -1.72 | 61.24 | | 300.82 | 188.92 | 62.80 | 06-D | 300.03 | 201.93 | 207.24 | 5.31 | 69.07 | | 195.88 | 131.14 | 66.95 | 07-E | 194.71 | 131.14 | 139.93 | 8.79 | 71.86 | | 338.93 | 223.32 | 65.89 | 08-F | 383.06 | 257.09 | 268.34 | 11.25 | 70.05 | | 519.13 | 348.48 | 67.13 | 09-G | 536.11 | 361.14 | 367.67 | 6.53 | 68.58 | | 292.12 | 178.48 | 61.10 | 10-H | 320.01 | 213.34 | 229.77 | 16.43 | 71.80 | | 182.23 | 132.28 | 72.59 | 11-J | 178.23 | 126.28 | 137.38 | 11.10 | 77.08 | | 168.67 | 107.80 | 63.91 | 12-K | 190.94 | 127.81 | 114.10 | -13.72 | 59.76 | | 87.37 | 56.03 | 64.13 | 13-L | 87.28 | 58.19 | 68.76 | 10.57 | 78.78 | | 2480.45 | 1635.69 | 65.94 | TOTAL | 2570.36 | 1733.18 | 1836.52 | 103.33 | 71.44 | | |
| | |
| | | |
Item (08).Savings Achieved Internal Check (Fig. in ‘000s )
| To end of Nov’21 | for the month Nov’ 22 | To end of Nov’22 | Increase or Decrease over Previous corresponding period of LY | Remarks |
| 7899 | 326 | 9397 | Increase by 18.96% | - |
Item (09) Review of Suspense Balance
A) Misc. Adv. Revenue (Dr.) ( Figs in 00,000’s)
| OB as on 01.04.2022 | Accretion Up to the month | Clearance Up to the month | CB Up to the month- Nov’22 |
| 3.05 | 772.53 | 0.00 | 775.58 |
B) Deposit Misc. (Figs in ’00,000s)
| OB as on 01.04.2022 | Accretion Up to the month | Clearance Up to the month | CB Up to the month, Nov 22 |
| -5951.28 | 6883.24 | 4267.60 | -3335.64 |
Item (10) Rly. Board Inspection Reports
| Sl. No. | Name of Accounting Unit | Month & Year of Inspection conducted by Rly. Bd. | Total Para (Pt.I + Pt.II) | No. of O/S Paras to end of previous Year | No. of Para closed | No. of o/s Para at the end of the month | Remarks |
| 01 | Sr.DFM/ER/ SDAH | Aug/2017 | Part-I- 18 Part-II-59 =77 | 77 | 77 | 00 | All observations (Pt. I & II) have already been closed |
Item (11) Recovery from Employees (CUG charges) (Fig. in unit)
| Previous month | Excess recovered | Outstanding | Current Month Nov’ 22 | Excess recovered | Outstanding |
| Bill Amount | Excess Call Charges | Bill Amount | Excess Call Charges |
| 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
CUG module has been implemented in IPAS from May’15
Item No (12) Recovery from employees Electricity Charge (Figs in ‘000s )
| Outstanding As on 1st April’22 | Previous month | Outstanding to end of Oct’22 | Current Month Nov’22 | Outstanding to end of Nov’22 | |
| | | |
| Accretion | Recovery made | |
| Nil | 5329 | 5329 | 0 | 4820 | 4820 | 0 | |
Item No (13).Performance Efficiency Index
| For the Month | Upto the Month |
| | Nov’21 | Nov’22 | Nov’21 | Nov’22 |
| Earnings(in Cr.) | 102.97 | 128.93 | 639.95 | 997.07 |
| Expenditure(in Cr.) | 206.97 | 200.99 | 1635.69 | 1836.52 |
| PEI | 200.96 | 155.89 | 255.60 | 184.19 |
