ACCOUNTS DEPARTMENT
EASTERN RAILWAY /SEALDAH
ORGANIZATION CHART
Organization Setup:
Gazzetted Setup: as on 31.08.2023
| Sl No. | Designation | Name of Officer | Contact No. | Period |
| 1 | Sr. Divisional Finance Manager: All Policy Matters,Budget, Operation Recovery, Efficiency and Overall Supervision | Tridib Sarma (IRAS) | (Rly.) 32020 (Mob) 9002021100 | Since Jan-23 |
| 2 | Divisional Finance Manager –II: Administration,Efficiency, Audit & Inspection, Suspense, Cash Office, Expenditure, Sr. Scale Finance Member of all departments (Tender, Condemnation & Spot Purchase). In absence of DFM/II, ADFM/II shall look after the portion of DFM/II & vice versa | Dipankar Chattopadhayay | (Rly.) 32022(Mob) 9002021111 | Since Nov-2020 |
| 3 | Asstt.Divisional Finance Manager –I: Expenditure- Engg, S & T, Mechanical, Optg & GSU, Finance-GSU, Amrit Bharat, Computer Cell & IPAS, Cheque writing, Books & Budget, Establishment-Non gazetted | Sudhanshu Shekhar Jha | (Rly.) 32024 9002021140 | Since Dec’21 |
| 4. | Asstt. Divisional Finance Manager-PC: Expenditure-stores, Electrical, Security, Medical, Commercial, All finance cases except Gati shakti, Estt-Gazetted, CPGRAMS,RTI, Nivaran, Court cases, Estt-Finance. In absence of ADFM/PC, ADFM/I shall look after the portion of ADFM/PC and vice versa
ADFM-II : Pension & NPS, PF, Court cases Pension & Post Audit
| K. K. Poonia (IRAS)
R N Biswas | (Rly.) 32026 9002021121
9002021120 | Since June’22
Since Aug 2023
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Non Gazzetted Setup: (As on 31.08.2023)
| Sl No. | Designation | Sanctioned Strength | Men-On-Roll |
| 1 | Sr.Section Officer/SOs | 25 | 15 |
| 2 | Junior Programmer or DBA | 01 | 00 |
| 3 | Sr. Accounts Assistants | 01 | 01 |
| 4 | Accounts Assistants | 58 | 53 |
| 5 | Junior Accounts Assistants | 14 | 08 |
| 6 | A/cs Clerk | 18 | 02 |
| 7 | Ch. Finger Print Expert | 01 | 01 |
| 8 | Sr.Steno / Jr Steno | 01 | 01 |
| 9 | OAA | 13 | 11 |
| 11 | SE/IT | 01 | 01 |
| TOTAL |
| 133 | 93 |
ØStock Verification cell: (As on 31.08.2023)
| Sl No. | Designation | Sanctioned Strength | Men-On-Roll |
| 1 | Sr.ISA | 3 | 0 |
| 2 | Stock Verifier | NA | 0 |
ØDivisional Cash Office: (As on 31.08.2023)
| Sl No. | Designation | Sanctioned Strength | Men-On-Roll |
| 1 | Sr.DC (Cash & Pay) | 02 | 02 |
| 2 | Sr. Cashier | 06 | 05 |
| 3 | Jr. Cashier | 00 | 00 |
| 4 | Office Superintendant | 01 | 01 |
| 5 | Chief Office Superintendant | 02 | 00 |
| 5 | Head Clerk/CG-I & II | 00 | 00 |
| 6 | Shroff ( Head+Sr+Jr ) | 10 | 12 |
| 7 | OAA | 11 | 11 |
| 8 | IOC/ADC | 04 | 01 |
| 9 | Cash Van Driver | 01 | 01 |
| TOTAL |
| 37 | 33 |
Item (01) Implementation of IPAS/ARPAN
Sealdah division has successfully implemented IPAS from PRIME/AFRES system of payment
w.e.f February/2015 and ARPAN has been implemented w.e.f. March/2015.
Item (02) Bills Recoverable (Up to Aug’23)(Fig. in ’000s)
| OB as on 01.04.23 | CB to end of previous month | Current Year Billing till Aug’23 | Realization from OB | Realization from Current Year Billing | Total Realization to end of the Aug’23 | CB to end of the Aug’23 |
| 336631 | 364361 | 269387 | 1217 | 250229 | 251446 | 354572 |
Item (03) Position of Outstanding Audit Objection (Up to end of Aug’23)
| OB as on 01.04.2023 | CB to end of previous month | Current Year Accretion till end of Aug’23 | Closure from OB of 01.04.23 | Closure from Current Year accretion | Total Closure to end of Aug’23 | CB to end of Aug’23 |
| Spl. Letter | 02 | 04 | 02 | 00 | 00 | 00 | 04 |
| Audit Note | 08 | 08 | 01 | 01 | 00 | 01 | 08 |
| AIR-Part-I | 22 | 22 | 01 | 01 | 00 | 01 | 22 |
| TOTAL | 32 | 34 | 04 | 02 | 00 | 02 | 34 |
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Item (04) Position of Stock Sheet as on 31.08.2023
| OB as on 01.04.23 | Current Year Accretion up to the month | Clearance | CB to end of the month | Remarks |
| Out of OB | Out of current Accretion |
| 09 | 03 | 00 | 02 | 10 | 03 cases are under write-off proposal |
Item (05) Salary Paid Through Bank/Cheque/ECS/EFT (As on 31.08.2023)
| Group | As on01.04.23 | PreviousMonth (Jul’23) | Current Month (Aug’23) |
| Total Staff | NEFT/ Bank | Cash/ Cheque | % Bank/ NEFT | Total Staff | NEFT/ Bank | Cash/ Cheque | % Bank/ NEFT | Total Staff | NEFT/ Bank | Cash/ Cheque | % Bank/ NEFT |
| A&B | 164 | 163 | 01 | 99.39 | 149 | 149 | 0 | 100% | 149 | 149 | 0 | 100% |
| C&D | 22661 | 22654 | 07 | 99.97 | 21266 | 21266 | 0 | 100% | 21199 | 21199 | 0 | 100% |
| TOTAL | 22825 | 22817 | 08 | 99.96 | 21415 | 21415 | 0 | 100% | 21348 | 21348 | 0 | 100% |
Item (06) Unsanctioned Expenditure(Fig. in ‘000)
| Nature | OB as on 01.04.23 | Accretion up to end of Aug’23 | Regularization up to end of Aug’23 | CB as on Aug’23 | Remarks |
| No of Items | Amount in 000s | No of Items | Amount in 000s | No of Items | Amount in 000s | No of Items | Amount in 000s | Unsanctioned Expenditure for Rs. 7.54 cr. has already been sent to Railway Board by CCM/ER/Kol, vide his letter No. C/CCM/Notes/6 (Unsanctioned Exp.) dated 09.02.2015. The case is being pursued with the Railway Board. |
| a).For want of Estimate | Nil | Nil | Nil | Nil | Nil | Nil | Nil | Nil |
| b).Excess over estimates | Nil | Nil | Nil | Nil | Nil | Nil | Nil | Nil |
| c).For want of Misc. Irregularities | 03 | 78129 | 0 | 0 | 0 | 0 | 03 | 78129 |
Item no. 07Expenditure Position .
| Financial Review of Revenue Expenditure up to Aug’23 (Fig. in Cr.) | Actual Exp. for 2022-23 | Actual Exp Upto Aug’22 | % (2 of 1) | Demand No. | SL 2023-24 | B. Prop upto Aug’23 | Actual. Exp. upto Aug’23 | Variation (7)-(6) | % (7 of 5) | | 1 | 2 |
| 4 | 5 | 6 | 7 |
| 9 | | 91.30 | 36.46 | 39.93 | 03-A | 90.02 | 36.98 | 39.80 | 2.82 | 44.21 | | 314.93 | 139.50 | 44.30 | 04-B | 284.33 | 116.00 | 137.75 | 21.75 | 48.45 | | 26.87 | 10.85 | 40.38 | 05-C | 31.58 | 12.98 | 10.96 | -2.02 | 34.71 | | 314.15 | 131.02 | 41.71 | 06-D | 301.25 | 123.31 | 143.51 | 20.3 | 47.64 | | 201.90 | 86.36 | 42.77 | 07-E | 203.71 | 83.13 | 95.12 | 11.99 | 46.70 | | 397.45 | 162.95 | 40.99 | 08-F | 408.57 | 168.21 | 181.35 | 13.14 | 44.39 | | 551.20 | 235.93 | 42.80 | 09-G | 578.60 | 236.54 | 254.51 | 17.97 | 43.99 | | 335.57 | 155.69 | 46.40 | 10-H | 241.01 | 100.42 | 140.06 | 39.64 | 58.11 | | 187.28 | 93.71 | 50.04 | 11-J | 169.95 | 81.51 | 102.30 | 20.79 | 60.19 | | 178.14 | 71.79 | 40.30 | 12-K | 196.35 | 81.13 | 78.83 | -2.3 | 40.15 | | 103.53 | 42.12 | 40.68 | 13-L | 114.06 | 47.52 | 46.37 | -1.15 | 40.65 | | 2702.34 | 1166.38 | 43.16 | TOTAL | 2619.43 | 1087.63 | 1230.53 | 142.90 | 46.98 | | |
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Item (08).Savings Achieved Internal Check
(Fig. in ‘000s )
| To end of Aug’22 | for the month Aug’23 | To end of Aug’23 | Increase or Decrease over Previous corresponding period of LY | Remarks |
| 5508 | 57 | 1279 | 76.78% decrease over LY | - |
Item (09) Review of Suspense Balance
A)Misc. Adv. Revenue (Dr.)( Figs in 00,000’s)
| OB as on 01.04.2023 | Accretion Up to the month | Clearance Up to the month | CB Up to the month-Aug’23 |
| 3.05 | 819.45 | 0 | 822.50 |
B)Deposit Misc.(Figs in ’00,000s)
| OB as on 01.04.2023 | Accretion Up to the month | Clearance Up to the month | CB Up to the month, Aug’23 |
| -4113.28 | 3837.27 | 3067.98 | -3344.34 |
Item (10) Rly. Board Inspection Reports
