·· Purchase and Scrap monitoring section;
· DRM Stores .
vStaff Strength:
Sr.DMM has no sanctioned strength of staff except one CDMS whose lien is being maintained by stores department (with JMP Depot). The works of divisional stores are managed by the staff drafted from different department of the division and their lien are also being maintained by their respective departments. The details of staff available at present are indicated below:
| Designation | Staff available at Purchase Section | Staff available in DRM Stores | Drafted from department |
| CDMS | 01 | Nil | Stores |
| Ch.OS | Nil | Nil | ------------- |
| OS | 03 | 06 | Mechanical |
| Tech Grade II | 01 | Nil | Electrical |
| Steno | 01 | Nil | Personnel |
| Typist | 01 | Nil | Personnel |
| Group - D | 02 | 03 | Personnel and Elect. |
| Total | 09 | 09 |
|
FUNCTIONS: Sr. DMM is functioning in an independent charge under DRM/HWH. He is assisted by the above staff. He is discharging following duties:-
· Procurement of stores against divisional requirements.
· Monitoring and mopping up scrap arising of division.
· Supervision of collection of Uniform and safety items of Operating Branch from feeding depot and distribution thereof to end users of the division.
vPurchase and Scrap monitoring Section:
ØProcurement& supply of stock(in case of no stock in feeding depot) and non stock items.
ØDemand registration & checking, Tender floating, Tender opening and issue of PO.
ØPower of Purchase of Sr.DMM for the procurement of Stock/Non-stock items to meet up the requirement of Division is up to Rs. 3 lakh in each case.
ØAt present Sr.DMM is having Imprest Cash of Rs. 1 Lakh. for the purchase of petty items of small value.
ØAt present, item having value upto Rs. 50,000/- are opened through local Bulletin and item value over Rs.50000/- is processed through iMMIS/IREPS for ST/LT/OT.
ØProcurement of RC items up to Rs. 3 Lakhs in each case.
ØMonitoring of scrap arising and disposal with Sr.DEN/Co-ord and other branch officers.
ØIssue of non-availability certificate through Web based MMIS.
vDivisional Store is having following four vital activities at present.:-
üMaterials :- All sorts of safety and operating materials including Running Room items of this division are dealt by this section. Collection of stock/safety items related to train operation from feeding Depots. Storage and issue to all way side stations to meet their requirement. Preparation of non-stock requisitions for Safety and Operating branches.
üUniform :-Basic cloth of uniform and ready garments of about fifty categories of staff of six department .(Traffic, Commercial, Engineering, Carriage and Wagon, Power and Signal & Telecom) are regularly collected from Sr.MM(D)/HWH (basic cloth and ready garments) and supplied to respective department.
üForms & Stationary wing:- All sorts of safety and operating forms and all sorts of stationeries items are dealt by this wing. Forms and stationeries items are collected from AM(P&S)/HWH andsupplied to various stations and units of this divisions.
üStocking and disposal of petty station scrap:- All sorts of unserviceable materials which are accumulating in the DRM-Store/HWH from Units and stations of this division against replacement are disposed off by this wing to Belur Scrap Yard. Maintenance of Inventory of dead stock register of all stations is made and up keeping the records of stores and issue clearance/no claim certificate to Guards and Station Managers of this division at the time of transfer & retirement.
vPERFORMANCE: 1.Supply of uniform for the year 2014-15upto 31.03.15 :-
| Period | Quantity Demanded | Supplied from feeding depot |
| Winter 2014-15 | 11106 | 4233 |
| Summer 2014-15 | 89143 | 55194 |
2.Scrap arising for the year 2014-15 upto 31.03.15:-
| Items | Unit | Target | Arising |
| Rail | MT | 5200 | 4827 |
| P.Way | MT | 3400 | 3750 |
| Other Ferrous | MT | 2500 | 1702 |
| Non-ferrous | MT | 290 | 289 |
| Wagon | FWU | 110 | 20 |
| Coach | NO. | x | 32 |
3.Procurement of stock and non-stock items for the year 2014-15 upto 31.03.15:-
| Purchase of Items | No.of PO issued | Value (in Rs. Lakh) |
| · Purchase of items of SmallValue through sanctionedImprest Rs.1 lakh. | 97 | 8.58 |
| ·Purchase of Non-stock items through local & HQ - BT/iMMIS/IREPS | 461 | 360.97 |
| · Purchase of RC items | 74 | 40.79 |
ACHIVEMENTS
§From July’14, procurement activities of Sr.DMM are being done through iMMIS/IREPS. 1stopening of e_tender was done on 17.08.2014 of e_tender no.61145030. Howrah Division has introduced e_procurement system first among four divisions of E.Rly.
#Nos. of NIT in IREPS of Howrah Divn = 108
#Nos. of PO issued till 31.03.2015=70
·Total value of PO issued= Rs. 7819405/-
·Demand value of 70 cases= Rs. 8743272/-
·Savings= Rs. 923867/-
§A lot of Scrap waste papers of 2.700 MThas been sold through limited tender and earned sale proceeds amounting to Rs.40500/-in the month of June,2014.
§Inspection of abandoned CE buildings & structures are going on in this division. CDMS/HWH and CDMS/BESY have been nominated as stores members as per JPO No. S.4/S/SM/Pt.V/2014-15 dt.25.07.14.
·Nos. of abandoned/Cond. CE Structures = 240
·Inspection completed till 31.03.15= 49
