Functions of the Accounts Department. - The Accounts Department of a
Railway Administration is mainly responsible for:-
(a) keeping the accounts of the railway in accordance with the prescribed rules:
(b) The check with reference to rules or orders (Known as “Internal
Check”) of transactions affecting the receipts and expenditure of railway.
(c) Promt settelement of propoer claims against the railway:
(d) Tendering , as part of important functions, advice to the administration
whenever required or necessary in all matteras involving railway finance.
ORGANISATION CHART
Sr.DFM
SRI PRAVEEN KUMAR
(CUG NO – 9002024110)
DFM-I
SRI P.K. MUKHOPHADHYAY
(CUG NO – 9002024111)
ADFM-I
BIJAY KUMAR CHOUDHARY
(CUG-9002024121)
ADFM-II
SUVAJIT NARAYAN SUR
(CUG-9002024112)
(A)Staff position of Accounts Deptt. of Malda as on 31.07.2023
| SL | Category | Grade Pay | Level | Sanctioned Post | On-Roll | Vacancy |
| 1 | Sr.SO (A) | 5400 | 9 | 19 | 05 | 04 |
| 4800 | 8 | 10 |
| 2 | A.A | 4200 | 6 | 29 | 16 | 13 |
| 3 | J.A.A | 2800 | 5 | 07 | 10 | -3 |
| 4 | A.C | 1900 | 2 | 09 | 06 | 03 |
| 5 | Jr. Steno | 2400 | 4 | 01 | 01 | 00 |
| 6 | Jr. Programmer | 4800 | 8 | 01 | 00 | 01 |
| 7 | SE/IT | 4600 | 7 | 01 | 01 | 00 |
| 8 | Erstwhile Gr.D | 1800 | 1 | 08 | 06 | 02 |
| 9 | B/Peon | 1800 | 1 | 01 | 00 | 01 |
| 10 | Total | | | 76 | 55 | 21 |
(B)Staff position of Cash & Pay Office of Malda as on 31.07.2023
| SL | Category | Grade Pay | Level | Sanctioned Post | On-Roll | Vacancy |
| 1 | Sr.DC | 4600 | 7 | 01 | 00 | 01 |
| 2 | Sr. Cashier | 4200 | 6 | 03 | 00 | 03 |
| 3 | Hd.Shroff | 4200 | 6 | 05 | 02 | 03 |
| 4 | Ch.O.S | 4600 | 7 | 01 | 00 | 01 |
| 5 | O.S | 4200 | 6 | 03 | 01 | 02 |
| 6 | Gr.-D | 1800 | 1 | 02 | 01 | 01 |
| 7 | Jr. Shroff | 1900 | 02 | 01 | 01 | 00 |
| 8 | OA | 1900 | 02 | 01 | 01 | 00 |
| 9 | Total | | | 17 | 06 | 11 |
Revenue Expenditure up to July'2023
1. Demand wise Details :Rupees in crore | SMH. .No. | Name of SMH | Actual exp for 2022-23 | Actual Exp. upto July’22 | BG of Current FY SL2023-24 | BP upto July’23 | Exp up to July’23 | Variation with BP (Col. 7 to 6) | Remarks for column No. 8 | | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | | 01 | Genl.Supdt. & Services | 33.06 | 10.78 | 35.93 | 11.88 | 11.83 | -0.05 | Savings in Staff cost | | 02 | Repair & Maint. Of p.Way & works | 151.46 | 49.34 | 150.85 | 49.49 | 60.44 | 10.95 | Excess in PU 12,13,16 , 27 and 99 | | 03 | Repair & maint. Of Motive power | 38.78 | 11.32 | 44.36 | 14.83 | 14.61 | -0.22 | saving in Staff cost | | 04 | Repair & Maint. Carriage & wagon | 92.99 | 32.76 | 90.67 | 29.93 | 36.21 | 6.28 | Excess in PU11, 12,13,16 , 27 | | 05 | Repair & Maint. Plant & Eqip. | 79.89 | 26.42 | 82.84 | 27.09 | 33.03 | 5.94 | Excess in PU 01,11,12,16,20,& 33 | | 06 | Operating Exp. Rolling stock & equip. | 173.49 | 58.00 | 183.07 | 59.40 | 67.27 | 7.87 | Excess in PUs 01,11,12,15,16,27 &32 | | 07 | Operating Exp. Traffic | 207.64 | 69.26 | 214.77 | 70.81 | 78.17 | 7.36 | Excess in PUs 01,11,12,13,15,16,27 &32 | | 08 | Operating exp. Fuel | 254.03 | 82.48 | 238.73 | 79.20 | 92.86 | 13.66 | Excess in PU 30,33, 36 and 60 | | 09 | Staff welfare & Amenities | 47.11 | 22.69 | 49.99 | 23.00 | 29.66 | 6.66 | Excess in PU 25 & 99 | | 10 | Misc. Working Exp. | 81.23 | 24.67 | 82.82 | 25.76 | 33.55 | 7.79 | Excess in PU 13 & 16,99 | | 11 | PF,Pension and other working exp. | 50.86 | 16.45 | 55.37 | 17.91 | 18.36 | 0.45 | Excess is for DCPS liabilities | | Total (excl.susp) | 1210.54
| 404.17 | 1229.40 | 409.30 | 475.99 | 66.69 |
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| Capital Expenditure up to July'2023 1.Plan Head wise details Rupees in crore | | | | | |
| Actual for full prev. year2022-23 | Actual upto July ’22 | Plan Heads & Descriptions | WBG 2023-24 | Exp.upto the month July’23 | %age utilisation |
| 1 | 2 | 3 | 4 | 5 | 6 |
| | | 11 | New lines (cons) | | | |
| | | 14 | Gauge conversion | | | |
| | | 15 | Doubling | | | |
| 12.16 | 2.62 | 16 | Traffic facilities Yd. remodel. And others | 24.62 | 9.01 | 36.60 |
| 0.02 | 0.00 | 17 | Computerization | 0.41 | 0.05 | 12.20 |
| 0.07 | 0.00 | 21 | Rolling Stock | 2.57 | 6.87 | 267.32 |
| 4.91 | 0.14 | 29 | Rd.safety Works-L-xing | 4.26 | 1.78 | 41.78 |
| 8.94 | 2.19 | 30 | Rd.safety Works ROB/RUB | 7.77 | 2.04 | 26.25 |
| 66.54 | 12.54 | 31 | Track renewal | 61.03 | 34.76 | 56.96 |
| 22.55 | 4.74 | 32 | Bridge works | 20.83 | 8.38 | 40.23 |
| 9.30 | 2.27 | 33 | S & T | 4.05 | 1.83 | 45.19 |
| 4.11 | 0.51 | 36 | Other Electrical works | 6.11 | 2.93 | 47.95 |
| 3.16 | 0.29 | 41 | M & P | 7.44 | 0.55 | 7.39 |
| 3.18 | 0.26 | 42 | Workshops incl.PUs. | 5.38 | 1.31 | 24.35 |
| 1.54 | 0.75 | 51 | Staff Quarters | 1.54 | 1.11 | 72.08 |
| 24.94 | 2.80 | 53 | Passenger Amenities | 88.93 | 29.98 | 33.71 |
| 4.88 | 1.61 | 64 | Other specified works | 6.40 | 1.58 | 24.69 |
| | 0.00 | 65 | Training/HRD | | | 0.00 |
| 166.30 | 30.72 | | Total Final Heads | 241.34 | 102.18 | 42.34 |
| 17.06 | 2.35 | | CRRM & Other Credits | | 4.18 | |
| 149.24 | 28.37 | | Total of Plan Heads including Credit | 241.34 | 98.00 | 40.61 |
Good Work done by Malda Accounts Department
1. he annual realization of Bills recoverable dues, during last four years prior to 2022 was around 11 crores(Approx) each year, but in FY 2022-23 record billing and realization was achieved of around Rs 18 Crores due to special efforts taken by this office wiTth the assistance of the Executives. This trend has been continued in this current financial year also with already realization achieved of Rs 8.16 Crores in the first quarter (Upto June 2023). BR/DR Recoverable is likely to go below 1 Crore after this FY.
2. Leave Module of HRMS has been implemented and Leave of all Gaz and NG Staff of this office have been updated upto 31.07.2023.
3. G-Suspense module has also been implemented and running successfully.
