EASTERN RAILWAY
MEDICAL DEPARTMENT
ORTHOPAEDIC HOSPITAL/HOWRAH
NOTICE
EXPRESSION OF INTEREST FOR EMPANELMENT OF LICENSED CHEMISTS/DRUG RETAILERS AS VENDORS FOR SUPPLY OF MEDICINES ON DAY TO DAY BASIS FOR LOCAL PURCHASE
REAMBLE:
Orthopaedic Hospital, Howrah is a 179 bedded Hospital and specialised for Orthopaedics offering Medical services to Railway employees and beneficiaries of Eastern Railway as well as other patients referred from other Railways.Orthopaedic Hospital caters to large number of OPD patients including patients attending 11 Health Units for whom various medicines need to be procured by local purchasing from open market due to unavailability of medicine stocks. On an average medicines worth approx. Rs.12,00,000/- are locally purchased through retailers per month.
Expression of Interest (EOI) is invited through sealed application from the licensed chemists/drug retailers situated nearby from Orthopaedic Hospital, Howrah for registration of vendors with this Hospital offering maximum rebate on MRP. In the next stage, vendors who will meet the eligibility criteria will be asked for submission of financial bids for different items and the successful vendors will then be considered for empanelment for Local Purchase.
The terms and conditions are as under:
1.The chemist/medical stores shop should be in existence continuously for a least last five years (copy of licenses held for last five years have to be submitted).
2.The chemist must hold valid licenses as on the date of submission of bid in specified forms issued by the Drug Control Authority of the State under the provisions of Drugs and Cosmetics Act, 1940. The successful Bidder will further ensure that their licenses remain valid on the date of bid opening and till the end of the contract period.
3.Copy of valid trade license.
4.The vendor should preferably be registered at IREPS.
5.The chemist must not have been convicted by the State drugs authorities and no case should be pending under the Drugs and Cosmetic Act and rules.
6.The Annual Turnover of the bidder in the previous three financial years should not be less than Rs. Forty-FiveLacs. The bidder has to submit an Audit Balance Sheet with Profit and Loss statement from a CA of the previous three financial years in support thereof.
7.The chemist shop/commercial establishment should be situated within Howrah/Kolkata.
8.Copy of valid GST Registration certificate.
9.A copy of PAN allotted to the firm.
10.Performance certificate from the institutions (other than Orthopaedic, Howrah) where the firm has been supplying medicines, surgical items and consumables should be provided.
11.Presence of proper storage and cold chain supply system in the vendor’s establishment.
12.The chemist or his representative shall always be contactable over phone and otherwise on all the days. Every vendor should have an official e mail ID and official contact number.
13.Award of contract will be given to the retailer providing maximum rebate on MRP. Contract may be awarded to more than one participant if maximum rebate on MRP offered is same.
14.Shop should be willing to accept cashless services on billing system on monthly basis payment will be made through NEFT on receipt of bills in triplicate along with challan copies on monthly basis.
15.The billing system should not be discontinued if payment is delayed in extraordinary circumstance due to system handicap of financial crunch for some time.
16.Once the EOI bids are received, Orthopaedic Hospital, Howrah will finalize the most suitable firms as vendors after evaluation and technical scrutiny of EOIs and in the next stage, vendors who will meet the eligibility criteria will be asked for submission of financial bids for different items and the successful vendors will then be considered for empanelment for Local Purchase.
17.Documents should be dropped in the box earmarked for the purpose by hand delivery only. Documents received by post/courier shall not be accepted at all. Document received after the scheduled date and time shall be rejected out rightly.
18.All technical and commercial terms and conditions shall be decided through separate agreements on empanelment.
19.Orthopaedic Hospital, Eastern Railway, Howrah reserves the right to reject any or all the Expressions of Interest without assigning any reason thereof.
20.Orthopaedic Hospital, Eastern Railway, Howrah reserves the right to deal with the proposal in any manner without assigning any reasons for the same. The decision of the Hospital in this regard shall be final.
21.Validity of Contract: 02 years (Two years) from the date of signing of the contract from both the side.
22.Validity of rate for acceptance: 120 days.
23.In case of termination of agreement before the expiry of agreed period, one month notice is to be given by either party with reason acceptable by both the parties.
24.The vendors selected for registration shall be invited later on for submission of financial bids for branded drugs, branded generics vaccines and sera.
25.Order will be placed through email/ SMS/ WhatsApp/ FAX to the supplier.
26.The performance of the vendors shall be assessed on the following criteria.
a)Services will be required 24 x 7
b)Material will have to be supplied on the same day preferably before the closure of OPD of the indent has been placed at least and hours before closure of OPD timings.
c)Medicines for which orders are placed before 13.00 hrs. should be supplied and delivered before 17.00 hrs. on same day to the medical store of Hospital.
d)For life saving drugs the firm has to supply within a short notice preferably within one hour of being intimated.
e)Medicines have to be supplied through special messengers of the supplier.
f)Medicines and other items should be supplied by the same name (make & salt as indented). No alternate or substitute will be accepted except with special permission of CMS or in consultation of the treating doctor.
g)The vendor or its representative while making deliveries shall sign (with date and time) on receipt register or receipted challan. Any entry into the register shall be the final proof of performance. The authorised representative of the vendor making supply can see the performanceregister. Entries in the register shall be final and shall not be put to question in any dispute.
h)Failure to supply in time, quantity and quality shall be recorded.
i)Supply of substandard drugs shall be dealt as per Railway Board L.No.2014/RS (G)/79/13 dated 04/06/2018.
j)More than one firm will be empanelled for each group of item mentioned above.
k)Order for supply against a particular item will be placed on the vendor as per rotation and periodicity fixed by CMS/ACMS(IC) /Medical Store.
l)If the vendor falls to supply as per contract condition, the particular item shall be procured from the vendor next on the sequence list of rotation and it will be recorded in the performance register or in case of urgency it can be purchased from the market and difference in cost will be recovered from the vendor to whom the order is placed.
Format for submission of EOI: The proposal may please be submitted in the format and schedule annexed to this document as Annexure-A, along with supporting documents for the information provided. EOI document with format and schedule is available for free download at Eastern Railways official website http://www.er.indianrailways.gov.in. The same can also be collected from the Medical Store Orthopaedic Hospital up to 13.00 hrs. of 07.05.2019.
Last date of submission: The EOI from interested service provider will be received in sealed envelopes up to 13.00 hrs of 08/05/2019 in the office of Medical Store, Howrah. The offer will be opened in the same day at 15.30 hrs.
Contact details: For clarification required if any, may contact ACMS(IC) /MEDL Store/Orthopaedic Hospital, Howrah-711101 Contact No. 9002022513.
Chief Medical Superintendent
Orthopaedic Hospital
Eastern Railway/Howrah.
Annexure ‘A’
FORMAT FOR EOI
| Sl. No. | Description | Informationto be provided by the chemist/medical store | Supporting Documents attached (Yes/ |
| 1 | Name of Centre | | |
| 2 | Address | | |
| 3 | Distance from Orthopaedic Hospital, Howrah | | |
| 4 | The chemist/medical store shop should be in existence continuously for at least last five years. (Copy of licenses held for last five years have to be submitted). | | |
| 5 | The chemist must hold valid licenses as on the date of submission of Bid in specified forms issued by the Drug Controller Authority of theState under the provisions of Drug and Cosmetic Act, 1940. | | |
| 6 | Copy of valid trade license. | | |
| 7 | The chemist must not have been convicted by the State drugs authorities and no case should be pending under theDrugs and Cosmetic Act and Rules. An undertaking to this effect should be provided. | | |
| 8 | The Annual Turnover of the bidder in the previous two financial years. Certificate from CA to be attached. | | |
| 9 | The chemist shop/commercial establishment should be situated within the Howrah/Kolkata city. | | |
| 10 | Copy of valid GST Registration certificate. | | |
| 11 | A copy of PAN allotted to the firm. | | |
| 12 | Performance Certificate from other institutions | | |
| 13 | Whether registered at IREPS ? | | |
| 14 | Name of the existing empanelled organisations/ Institutions if any . | | |
DECLARATION
I/We solemnly declared that to the best of my/our knowledge and belief, the information and the statements accompanying it are correct, complete and true.
Name of authorised signatory
Designation:
Date
Telephone No.
(Signature of authorised signatory)
Seal
