Procedure for Tender / Procurement (Medical Dept. HWH / E.Rly.)
Decision making process right from proposal stage to implementation is as follows:-
1st- Proposal –Initial administrative approval of competent authority is to be
taken as per USOP.
2nd– Vetting of proposal by concerned accounts.
3rd – Preparation of estimate and got vetted by concerned accounts.
4th – Sanction of vetted estimate by competent authority.
5th – Approval of competent authority for Calling/floating.
6th- Floating of notice.
7th- Opening the bid/bids.
8th– Vetting of tabulation statement.
9th– Formation of Minutes Committee as per USOP.
10th– Acceptance/modification/rejection of offer/ offers as the case may be, by the
competent accepting authority.
11th– Issue of LOA.
12th– Issue of Job Order.
14th– Vetting of Agreement by the concerned accounts,.
Note:- Procurement for any items, 1ststage is followed and thereafter the Non-stock requisition is prepared and got vetted by concerned accounts if required and the same is forwarded to concerned store department for procurement. Technical recommendation is given by the competent authority and final purchase order is issued by the concerned store department.