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LILLUAHWORKSHOP /EASTERNRAILWAY

ACCOUNTSDEPARTMENT

INTRODUCTION: -

Workshop Accounts Office ,Lilluah headed by WAO(IC)  assisted by WAO   and AWAO.

WAO(IC)  :  Sri Abhijit Ray.

WAO :  Sri Swapan Ghosh

AWAO  :  Sri A.K. Middya.


Cadre of Accounts Office ,Lilluah.

Gazetted :

Group

sanction

On roll

vacancy

A

01

0

01

B

02

03

-1

Non – Gazetted

General Accounts :

Group

sanction

On roll

vacancy

C

95

79

16

D

7

5

2

Stores Accounts Office

Group

sanction

On roll

vacancy

C

22

15

7

D

6

2

4

Cash & Pay

Group

sanction

On roll

vacancy

C

11

8

3

D

7

5

2

I T

Group

sanction

On roll

vacancy

C

19

14

5

D

nil

nil

Time Office

Group

sanction

On roll

vacancy

C

80

66

26

D

nil

nil

Major Activities of the Departments under WAO(IC) /LLH

ADMINISTRATION:- Deals with all establishment matter of serving and retired employee of Accounts dept.,cash &pay ,IT section. These includes maintenance of service records, D&AR cases, preparation of regular salary bills and other arrears bills , pass & PTO, preparation of P.C.D.O, half yearly reports ,received and despatch of letters, arrange for boxing payment etc.

BOOKS & BUDGET :-  Preparation and compilation of Financial statements , financial reviews and budget. Maintains fund position , reconciles transactions with other divisions workshop ,HQ, passing of all types of bills by drawing cheques. Preparation of Appropriation Account.

EXPENDITURES:- Deals with passing of bills of contractors , suppliers, maintains records , raise bill for services provided to outside agencies such as electric bills , telephone bills , pay order, imprest bills ,deducts Income taxes, sales taxes and disposal of the same.

FINANCE:- Scrutiny of expenditure proposals, financial appraisal .Also examines the justification and best utilization of public money.

ESTABLISHMENT :- Passing of salary and other bills pertain to GAZ. and Non-GAZ. Staff, vetting of arrears fixation , leave encashment, children education allowance, TA, OT. Besides recovery of diet charges,P.Tax, ECCS subscription and loans , postal savings club members subscription and disposal of the same .

It also arranged for disposal of bank payment of salary throughECS and NEFT.Disposal of compensation claim of staff, prepares  monthly payment programme.

P.F. & NPS:-Maintains P.F. ledgers of non-gazetted staff, Disposals of loans and final settlement of P.F.also done by this section. Subsection NPS allots PRAN no. to staff newly recruited and also keeps records of NPS staff and govt.contributions and disposes the cheque to the appropriate authority in time .

PENSION:-Preparation of PPO books in favour of the retiring staff, arrange for disposal of all settlement dues, implementation of pensions ,commutation ,revision of pension after proper verification .Printing of PPO books for pensioners.

INCENTIVE:- Calculation of incentive hours and amount, preparation of incentive bills for payment of the same in time.

POST-AUDIT:- Monitoring daily cash transactions of cash and pay office ,conducting monthly and annual cash verification. Besides arrange for payment of unpaid bills and keeps records of all paid vouchers .In addition all service records of non-gazatted retired staff is also kept under this office supervision.

Cost :- Preparation of Labour sub-ledger, stores sub-ledger, on cost budget, labour on cost , shop on cost, calculation of percentage thereof , average labour hourly rate. Maintains W.M.S. budget and prepares WMS Accounts(part-I &II).

SUSPENSE :- Maintains records of all suspense heads and arranged for clearance of those by proper head of allocation. Keeps records of all advances taken by staff and issues no objection certification.

CASH AND PAY: Disbursement of all cash and cheque payments of staff and outsiders through hand payment and boxing system arranging cash from SBI/LLH and RBI/KOL. Also received diet charges from the patients.Remittance of all unpaid amount and diet charges to bank is also done.

TIME OFFICE : Prepares attendance from job cards and furnishes information/data to pay bill and EDP for charging in salary bill. Also prepares OT statements for vetting by Accounts.

IT (EDP)All related works of preparation and printing of salary and other bills, form-16.PF statements and vouchers related to salary bills, PLB for regular and retired staff.

STORES  ACCOUNTS: Preparation of Monthly account s of three depots viz , BESY,LLH & LCD. Vetting of demand i,e, SRS/ACE & SPS.Sending of credit to consignor . Dealing with different Audit cases Compilation of sale bills of BESY,LLH & LCD.

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Source : Eastern Railway CMS Team Last Reviewed on: 19-02-2016  


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